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Getting your Private Limited Company registered feels like the finish line — but it's really the starting point. Every Pvt Ltd company in India has a set of mandatory annual compliances, regardless of whether the company did any business that year or not. Missing them doesn't just mean paperwork stress — it means real penalties, and in serious cases, directors can even be disqualified.
Here's the complete checklist, explained simply.
Every company must appoint its first statutory auditor within 30 days of incorporation. This is often missed by first-time founders who don't realise it's a separate, time-bound requirement — not something that can wait until the first audit season.
Before your company can start any business activity or borrow money, you must file INC-20A confirming that the subscribed share capital has actually been received in the company's bank account. This must be filed within 180 days of incorporation. Miss this, and the company can't legally begin operations — and penalties apply for late filing too.
A minimum of 4 board meetings per year are required, with a gap of no more than 120 days between two consecutive meetings. Minutes of every meeting must be recorded and maintained.
Every company (except a One Person Company) must hold an AGM within 6 months of the end of the financial year — meaning by 30th September for most companies (financial year ending 31st March).
Your company's books must be audited by a Chartered Accountant every year, regardless of turnover — there's no small-company exemption from audit like there is for proprietorships. The audited financial statements form the basis for your ROC filings.
These are the two big ones:
These filings are public record on the MCA portal — they're how banks, investors, and even competitors can see your company's financial health.
Companies must file their ITR by 31st October of the assessment year (since companies requiring audit get the extended deadline). This is separate from and in addition to the ROC filings above.
Every director with a DIN must complete their KYC annually by 30th September. If missed, the DIN gets deactivated — and reactivating it means paying a penalty and re-filing.
Late filing doesn't mean a small fine and moving on. MCA penalties are calculated per day of delay, and they add up fast — often running into tens of thousands of rupees for filings that are just a few months late. Repeated non-compliance can also lead to the company being marked "inactive" or struck off the register entirely, and directors can face disqualification from holding directorship in any company for a period.
Most founders don't miss compliance because they don't care — they miss it because there's no single place tracking all these different deadlines with different due dates. The most reliable approach is either a dedicated compliance calendar or working with a CA firm that tracks it for you and reaches out before each deadline, not after.
Rietway Consultants manages end-to-end annual compliance for Private Limited Companies — from board meeting minutes to ROC filings to DIN KYC — so nothing falls through the cracks.